Privacy policy for employee applicants of Enento Group or Group companies
1. Controller of data depends on where you apply for a job:
- Suomen Asiakastieto Oy, Elielinaukio 5 B, PL 16, 00100 Helsinki, www.asiakastieto.fi
- Emaileri Oy, Yliopistonkatu 11 a A 8, 20100 Turku, www.emaileri.com
- UC AB, Box 353, 101 27 Stockholm, www.uc.se
- Proff AS, Langkaia 1, 0150 Oslo, www.proff.no
All above listed companies are part of Enento Group Plc, Elielinaukio 5 B, PL 16, 00100 Helsinki, www.enento.com
2. Personal data which is processed
- Name
- ID number
- Date of birth
- Age
- Employee ID
- Gender
- Home address
- Personal phone number and employee phone number
- Personal email address
- Photo
- Employment history
- Information about education
- References
- Account number
- Salary information
- Dependent information
- Information about you collected during suitability assessment process
- Information about you collected from recommendations
3. Only concerning applicants in Finland
- Credit information check result for all applicants
For applicants applying for certain specified roles also background check will be conducted. Applicants will be informed about this process separately.
Name and phone number of emergency contact provided by employee/consultant are also processed.
If you visit our website we will collect e.g.
- data about how you use our website
- technical data concerning your browser and your IP address
4. Purposes for processing your personal data
- Recruitment and hiring
5. Legal basis for processing your personal data
We process your personal data
- based on GDPR art 6.1 b) in order to take steps at the request of you prior to entering into a contract with you
- based on GDPR art 6.1 c) to comply with legal requirements
- based on GDPR art 6.1 a) consent. You have the right to withdraw your consent at any time and the withdrawal will be effective from when we receive it.
6. Special categories of personal data and personal data relating to criminal convictions and offences
We don´t process sensitive category personal data or data relating to criminal convictions and offences concerning you.
7. Collection of your personal data
We collect personal data from you when you apply for a job. We also collect personal data concerning you from third parties which are
- Data collected during suitability assessment from the service provider
- Data collected from individuals you have appointed to recommend you for the job
- Only for applicants in Finland: Your credit information is checked from Asiakastieto credit register
8. Third parties that we disclose your personal data to inside EU/EEA
Your personal data may be disclosed to our processors to be processed on our behalf.
9. Transfers of personal data outside EU/EEA area
Your personal data may in some situations be disclosed outside EU/EEA area for example to the processors we use. In these situations we ensure that your personal data is secured to an adequate level. We also use Standard Contractual Clauses and other measures to protect your personal data.
10. Profiling and automated decision-making
We do not process your personal data for profiling or automated decision-making purposes.
11. Retention periods
Your data will be kept for 2 years after the hiring process has ended.
12. Your rights
You as the data subject whose personal data we are processing, have several different data subject rights towards us as the controller. Below you will find information on how to exercise these rights. Your request will be processed and respond to without undue delay and in any event within one month of receipt of the request.
Right to information
You are provided with this privacy policy when your application process starts.
Right of access
If you want to know what personal data we process about you, please send an email to Group HR hr@asiakastieto.fi. If you want to limit your request to certain data, please communicate that in your email.
Right to rectification
If you want to request rectification of incorrect personal data concerning you, please send an email to Group HR hr@asiakastieto.fi.
Right to erasure
If you want to request erasure of personal data concerning you, please send an email to Group HR hr@asiakastieto.fi.
Right to restriction of processing
If you want to request restriction of processing of your personal data, please send an email to Group HR hr@asiakastieto.fi.
Right to data portability
You have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller. If you want to exercise your right to data portability, please send an email to Group HR hr@asiakastieto.fi.
Right to object
You don´t have the right to object the processing of your personal data since we are not processing your personal data based on public interest (art 6.1 e) or legitimate interest (art 6.1 f).
13. Updating this privacy policy
This privacy policy can be updated and the new version will be published on this site.
14. Contact info and possible complaints
If you have questions about how we process your personal data, please send an email to Group HR hr@asiakastieto.fi.
Enento Group has appointed a Data Protection Officer. You can contact the DPO by sending email to dpo(a)enento.com.
If you are not satisfied with how we process your personal data, you have the right to file a complaint with supervisory authority:
Finland: Data Protection Ombudsman (Lintulahdenkuja 4, 00530 Helsinki, tietosuoja(a)om.fi)
Sweden: Integritetsskyddsmyndigheten (Box 8114, 104 20 Stockholm, imy(a)imy.se).
Norway: Datatilsynet (Postboks 458 Sentrum 0105 Oslo, postkasse@datatilsynet.no).
Privacy policy has been updated 8/2024